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Piedmont Silver
Eagles Home

2003 Annual Board Meeting Minutes of the
Piedmont Silver Eagles Charitable Funds, Inc.

The annual meeting for the Piedmont Silver Eagles Charitable Funds, Inc. was held at the Holiday Inn SunSpree Resort in Ashville North Carolina on October 22, 2003 at 1:00 p.m. Due to last minute travel problems Capt. Paul Snell appointed Capt. Mel Blocker to the board of the Piedmont Silver Eagles Charitable Funds, Inc. Having a proper quorum Capt. Stephanie Hamilton called the meeting to order.

Board members present were Capt. Paul Snell, Capt. Stephanie Hamilton, Capt. David Hachen, and Capt. Mel Blocker. Capt. Jim Hamilton sat in as a guest of the board.

OLD BUSINESS:
Capt. Mel Blocker spoke on the IRS approval of our 501c3 application. The application took three weeks to prepare and the submission consisted of 32 pages. Approval was obtained in just three weeks. Board members present thanked Capt. Mel Blocker for his time and expertise in the execution of this project.

NEW BUSINESS:
Capt. David Hachen: motioned to have a vote allowing the new board members to accept or amend the proposed bylaws through e-mail or other electronic means. Capt Paul Snell seconded the motion. Motion carried unanimously.

Capt. Mel Blocker reminded the board of the need to post current quarterly financial statements on the website. Capt. Blocker also offered to fill out federal form 990 by December 31, 2003.

Capt. Jim Hamilton suggested members consider matching their annual dues payment of $25 with an additional $25 for the Charitable Funds. This would result in approximately $50,000 over the period of our four-year IRS probation.

Capt. Mel Blocker stressed the need for the development of forms for matching gift donations and company grants.

There being no further business at hand Capt. Paul Snell moved to adjourn the meeting. Capt. David Hachen seconded the motion and the meeting was adjourned at 1:58 p.m.

Respectfully submitted,
Capt. David Hachen
Secretary/Treasurer
Piedmont Silver Eagles Charitable Funds, Inc.